MEETING OF MAYOR AND COUNCIL

JANUARY 27, 2010 - 7:00 PM

* MEETING CALLED TO ORDER * STATEMENT REGARDING OPEN PUBLIC

MEETING LAW * SALUTE TO THE FLAG

The meeting was called to order by Mayor Martin at 7:13 p.m. Adequate notice of this meeting was provided as is required by the Open Public Meetings Law with advertising in the Home News Tribune and posting on the bulletin board. All present Pledged Allegiance to the Flag.

* CALLING OF THE ROLL:

Clmn. Asciolla – Present

Janeczek – Present

Karczewski – Absent

Peckham – Present

Perez – Present

Smith - Present

* PUBLIC PORTION

There was no one from the Public who wished to speak.

* PUBLIC HEARING ON CDBG FUNDS

The meeting was opened to the Public for discussion on the CDBG funding. There was no one from the Public who wished to speak and the meeting was closed to the Public.

After discussion, it was the consensus of the Governing Body that the slip lining of the sanitary sewers on John Street, Phase I be applied for.

* RESOLUTION # 2010 - 50 2009 BUDGET TRANSFERS

Current Fund
End of Year Transfers
		Amount	Amount
Account #	Name	From	To

9-01-20-701-010	Administration S & W	$ 500.00
9-01-20-701-020	Administration OE	500.00
9-01-20-708-010	Tax Collector OE	500.00
9-01-20-710-020	Tax Assessor OE	1,000.00
9-01-22-725-020	Uniform Const Code OE	500.00
9-01-23-733-020	Health Insurance-Employee	500.00
9-01-26-765-010	Streets & Roads S & W	1,000.00
9-01-27-788-020	Animal Control OE	500.00
9-01-20-712-020	Legal OE		$ 2,000.00
9-01-26-315-022	Vehicle Maint- Police		1,000.00
9-01-26-772-020	Buildings & Grounds OE		2,000.00

		$ 5,000.00	$ 5,000.00

MEETING OF MAYOR AND COUNCIL

JANUARY 27, 2010 – PAGE 2

MOTION - Clmn. Asciolla SECOND – Clmn. Janeczek

ROLL CALL: 5 - 0

CERTIFICATION

I, Sandra Bohinski, Municipal Clerk of the Borough of Helmetta, Middlesex County, New Jersey, do hereby certify that the foregoing is a true copy of a Resolution duly adopted by the Borough Council at the meeting held on January 27, 2010.

Sandra Bohinski

SANDRA BOHINSKI, RMC

Municipal Clerk

* RESOLUTION #2010 – 51 RESOLUTION AMENDING 2010 TEMPORARY BUDGET

APPROPRIATIONSRESOLUTION

WHEREAS, in the normal operation of the business of the Borough of Helmetta, it will be necessary for making contracts, commitments and payments prior to the adoption of the regular 2010 budget for the Borough of Helmetta; and

WHEREAS, revised Statute 40A:4-19 of the State of New Jersey provides that the Governing Body of any municipality may make temporary appropriations to provide for any contracts, commitments or payments to be made between the beginning of the budget year and the adoption of the final budget; and

WHEREAS, the 2010 budget will not be adopted until after April 1 and commitments need to be covered until the date of adoption; and

NOW, THEREFORE, BE IT RESOLVED that the following list of appropriations shall constitute an amendment to the 2010 temporary budget of $27,098.00 for the Borough of Helmetta, Middlesex County, New Jersey.

	2010
	TEMPORARY	AMENDMENT
	BUDGET	1/27/10
CURRENT FUND
General Administration S&W	3,500.00
General Administration OE	125.00
Mayor and Council OE	1,000.00
Municipal Clerk S&W	4,500.00
Municipal Clerk OE	1,875.00
Financial Administration S&W	6,125.00
Financial Administration OE	6,500.00
Bank Service Charges	0.00
Audit Services	0.00
Revenue Administration (Collection of Taxes) S&W	6,250.00
Revenue Administration (Collection of Taxes) OE	3,000.00
Tax Assessment Administration S&W	3,000.00
Tax Assessment Administration OE	1,000.00
Elections	0.00
Legal Services and Costs OE	10,000.00
Engineering Services and Costs OE	1,500.00	2,000.00
Planning Board S&W	675.00
MEETING OF MAYOR AND COUNCIL JANUARY 27, 2010 – PAGE 3
Planning Board OE	1,250.00
Police S&W	103,000.00
Police OE	5,000.00
Police Contracted Services	0.00
Office of Emergency Management OE	0.00
Fire OE	6,000.00
Fire Prevention Bureau S&W	912.50
Fire Prevention Bureau OE	500.00
First Aid Organization-Contribution	0.00
Uniform Fire Safety OE	0.00
Municipal Prosecutor S&W	1,050.00
Municipal Court S&W	7,500.00
Municipal Court OE	1,250.00
Public Defender S&W	500.00	1,000.00
Public Defender OE	0.00
Road Repairs and Maintenance S&W	19,625.00
Road Repairs and Maintenance OE	3,750.00
Solid Waste Collection OE	12,250.00
Recycling S&W	1,425.00
Recycling OE	125.00
Public Buildings and Grounds OE	3,250.00
Vehicle Maintenance OE-Public Works	2,000.00
Vehicle Maintenance OE-Fire	725.00
Vehicle Maintenance OE-Police Vehicle	1,875.00
Vehicle Maintenance OE-Lease/Acquire Vehicles	5,500.00
Condo Act-Trash Removal	0.00
Condo Act-Street Lighting	0.00
Condo Act-Snow and Leaf Removal	0.00
Shade Tree Commission-OE	0.00
Board of Health S&W	0.00
Kiddie Keep-Well Camp	0.00
South County Day Camp	0.00
Animal Control S&W	1,575.00
Animal Control OE	1,000.00
Recreation S&W	500.00
Recreation OE	1,875.00
Senior Citizen OE	500.00
Parks OE	2,125.00
Electricity	4,800.00
Street Lighting	5,500.00
Telephone	3,250.00
Natural Gas	3,875.00
Diesel Fuel	1,375.00
Gasoline	4,500.00
Postage	1,500.00
Copier Expense	1,000.00
Office Supplies	250.00
MEETING OF MAYOR AND COUNCIL JANUARY 27, 2010 – PAGE 4
Construction S&W	5,500.00
Construction S&W-Special Projects	0.00
Construction OE	350.00
Accumulated Sick Leave Reserve	0.00
Contingent	0.00
Social Security System (O.A.S.I.)	11,500.00
PERS Retirement – ERI Program	0.00	4,948.00
PERS Retirement	26,548.00	(5,400.00)
PERS Delayed Enrollment Penalty	0.00
PFRS Retirement	40,752.00
Reserve for PFRS Deferral	0.00
Liability Insurance	9,000.00	400.00
Worker’s Compensation Insurance	3,500.00
Employee Group Insurance (Health)	30,000.00
Unemployment, Disability Insurance	750.00
Overexpenditure of Ordinance	0.00
Inside CAP Appropriations	388,062.50	2,948.00
PFRS Retirement	0.00
Reserve for PERS Deferral	0.00
PERS Retirement	0.00
LOSAP	0.00
Subtotal	0.00	0.00
Borough of Spotswood-Police Dispatch	5,400.00
Borough of Spotswood-Animal Control S&W	1,500.00
Borough of Spotswood-Zoning & Code Enforcement S&W	1,250.00
Borough of Spotswood-Garbage & Trash Removal	9,600.00
Borough of Jamesburg-Court Administrator	0.00
Borough of South River-Animal Control S&W	2,250.00
Borough of Sayreville-Animal Control S&W	7,500.00
Middlesex County Board of Health	3,837.00	100.00
Middlesex County Curbside Recycling Program	6,500.00
Subtotal-Interlocal Agreements	37,837.00	100.00
Drug Alliance-State	1,046.00
Drug Alliance-Borough Share	262.00
Gypsy Moth Spraying-Federal	0.00
Gypsy Moth Spraying-Match	0.00
Clean Communities	0.00
Over the Limit Under Arrest	0.00
2008 Prosecutor’s Office Grant	0.00
DDEF	0.00
Body Armor	0.00
Recycling Tonnage Grant	0.00
Forest Services Volunteer Fire Assistance	0.00
MEETING OF MAYOR AND COUNCIL JANUARY 27, 2010 – PAGE 5
Bicycle Pedestrian Safety Grant	0.00
Alcohol Ed & Rehab	0.00
NJDEP Stormwater Management Grant	0.00
NJ DEP: Green Communities Grant	0.00
Subtotal-Grants	1,308.00	0.00
Reserve for Acquisition of Police SUV	0.00	15,000.00
Reserve for Acquisition of Animal Control Van	0.00
Reserve for Milling and Paving	0.00
Reserve for Salt Spreader	0.00
Capital Improvement Fund	20,000.00
Subtotal-Capital Improvements	20,000.00	15,000.00
Payment of Bond Principal	0.00
Payment of Note Principal	0.00
Payment of Bond Interest	0.00
Payment of Note Interest	0.00
Subtotal-Debt Service	0.00	0.00
Emergency Authorizations-5 years	0.00
Outside CAP Appropriations	59,145.00	15,100.00
Subtotal before Reserve for Uncollected Taxes	447,207.50	18,048.00
Reserve for Uncollected Taxes	0.00
TOTAL CURRENT FUND	447,207.50	18,048.00

	2010
	TEMPORARY	AMENDMENT
	BUDGET	1/27/10
WATER UTILITY FUND
Salaries and Wages	15,000.00
Other Expenses	11,500.00
Purchase of Water	48,750.00
Insurance	6,750.00
Accumulated Sick Leave	0.00
Capital Improvement Fund	1,250.00
Capital Outlay	0.00
Capital Outlay-Reserve Water Tower Repainting	0.00
Reserve for Acquisition of Dump Truck	0.00
Payment of Bond Principal	0.00
Payment of Note Principal	0.00
Payment of Bond Interest	0.00
Payment of Note Interest	0.00
Payment of USDA Loan	39,256.00
PERS Retirement	675.00	2,025.00
Social Security System	1,500.00
Unemployment, Disability Insurance	62.50
TOTAL WATER UTLITY FUND	124,743.50	2,025.00
MEETING OF MAYOR AND COUNCIL JANUARY 27, 2010 – PAGE 6


	2010
	TEMPORARY	AMENDMENT
	BUDGET	1/27/10
SEWER UTILITY FUND
Salaries and Wages	15,000.00
Other Expenses	6,750.00
MTMUA-Basic	58,750.00	5,000.00
MTMUA-DS surcharge
Other Expenses – Insurance	6,750.00
Accumulated Sick Leave	0.00
Capital Improvement Fund	1,250.00
Capital Outlay	0.00
Reserve for Acquisition of Dump Truck	0.00
Capital Outlay-I&I	0.00
Payment of Bond Principal	0.00
Payment of Bond Interest	0.00
PERS Retirement	675.00	2,025.00
Social Security System	1,500.00
Unemployment, Disability Insurance	62.50
TOTAL SEWER UTILITY FUND	90,737.50	7,025.00
GRAND TOTAL	662,688.50	27,098.00

CERTIFICATION

Sandra Bohinski

SANDRA BOHINSKI, RMC

Municipal Clerk

*CONSENT AGENDA – RESOLUTION # 2010 - 62

Reports of Municipal Clerk, Tax Collector, Utility Revenue Collector

RESOLUTIONS:

52 – Refund for Inspection Fees
53 – Redemption of a Tax Lien
54 – Amendment to Salary of Prosecutor
55 – Change in December Meeting Date
56 – Payment of Animal Control Officer outside of normal business hours
57 – Authorization to sign agreement with Sayreville Pet Adoption Center
58 – Authorization to sign agreement with Sayrebrook Veterinary Hospital
~~59 – Payment for Appraisal Services~~
60 – Authorizing Remington, Vernick & Vena Engineers to perform a feasibility study on Parcel 5 of the Helme Redevelopment area in an amount not to exceed $2,300.00

MEETING OF MAYOR AND COUNCIL

JANUARY 27, 2010 – PAGE 7

61 – Bills payable as per list

Resolution # 59 Payment for appraisal service was tabled.

MOTION – Clmn. Asciolla SECOND - Clmn. Smith

ROLL CALL: 5 – 0

REPORT OF MUNICIPAL CLERK

DECEMBER, 2009

LANDLORD REGISTRATION 300.00

PLANNING BOARD 10.00

TOTAL $310.00

DOG/CAT LICENSES $ -0-

Sandra Bohinski

Municipal Clerk

Borough of Helmetta
			Denise Jawidzik
			Denise Jawidzik
*REPORT OF THE TAX COLLECTOR*			Tax Collector

Month of:	December, 2009

Dated:	January 4, 2010

Taxes - 2008
Taxes - 2009		$ 40,480.08
Taxes - 2010		$ 4,458.69	ADJUSTMENTS

			2009	cancel minimum	$ 2.68
Interest		$ 2,362.22	2009	refund O/P	$ 760.42
Costs
Tax search
Return Check fee
Search Printouts
Duplicate Bill Fee

Misc.			Closing Balances
				Debit	Credit	Net
			Tax 2009	$ 92,856.19		$ 92,856.19
			Tax 2008			$ -
					$ -
TOTAL		$ 47,300.99


			Penalty
			Liens

Water/Sewer Receipts Report

December 2009




	Water	Sewer	Total

2007 Principal	$ -	$ -	$ -
2008 Principal	0.00	4.84	4.84
2009 Principal	11,981.56	10,727.15	22,708.71
2010 Principal	330.85	281.25	612.10
Subtotal	12,312.41	11,013.24	23,325.65
Interest	218.59	243.76	462.35
Subtotal	12,531.00	11,257.00	23,788.00
Final Water Reads	40.00	-	40.00
Returned Checks	-	-	-
Payment Reversal	-	99.00	99.00
NSF Bank Fees	-	-	-
Connection Fee	-	-	-
Water Turn-on Fee	-	-	-
Transfer in from Tax	-	-	-
Transfer out	-	-	-

Total Deposits	$12,571.00	$ 11,356.00	$ 23,927.00


Carol Feig
Utility Collector

MEETING OF MAYOR AND COUNCIL

JANUARY 27, 2010 – PAGE 8

#2010 – 52

REFUND FOR INSPECTION FEES

WHEREAS, John Turchiano applied for a CCO and Fire Inspection on his dwelling at 2703 Ridgefield Court; and

WHEREAS, the inspections were never performed due to the sale being cancelled; and

WHEREAS, the owner requested a refund of all fees paid, CCO for $100.00 and Fire Inspection Check for $50.00; and

WHEREAS, Joseph Kotora is hereby requesting the CFO to return such fees;

NOW THEREFORE BE IT RESOLVED, that the Mayor and Council doeshereby authorize the CFO to issue a check for $150.00 to John Turchiano, 2703 Ridgefield Court, Helmetta, NJ 08828 for refund of inspection fees.

#2010 - 53

REDEMPTION OF A TAX LIEN

WHEREAS, the Borough Tax Collector has received a redemption on the following tax sale certificate:

Wachovia-Cust/Sass Muni V dtr

123 S. Broad St. PA 1328s

Tax Lien Services Group

Philadelphia, PA 19109

Block 25 Lot 20

Cert #0500002

$27,329.76

Premium Return: $2,100.00

WHEREAS, the Borough Tax Collector requests authorization from the Borough Council the redemption of such lien;

NOW, THEREFORE, BE IT RESOLVED by the Borough Council of the Borough of Helmetta that the Borough Tax Collector is hereby authorized to redeem such lien; and

BE IT FURTHER RESOLVED that the Borough’s Chief Financial Officer is directed to issue a check to Wachovia-Cust/Sass Muni V dtr, 123 S. Broad St. PA 1328s, Tax Lien Services Group, Philadelphia, PA 19109 for Block 25 Lot 20, for Cert #0500002 in the amount of $27,329.76 and the Premium Return of $2,100.00.

# 2010 – 54

AMENDMENT TO SALARY OF PROSECUTOR

BE IT RESOLVED, by the Mayor and Council of the Borough of Helmetta that the salary be and is hereby amended from $4,000.00 retainer to $350.00 a Court Session not to exceed $6,000.00.

#2010 - 55

CHANGE IN DECEMBER MEETING DATE

WHEREAS, there is a scheduling conflict with the Municipal Court for our December 1, 2010 Meeting Date;

NOW THEREFORE BE IT RESOLVED, that our December 1, 2010 Meeting Date has been rescheduled to Monday, December 6, 2010.

MEETING OF MAYOR AND COUNCIL

JANUARY 27, 2010 – PAGE 9

#2010 – 56

PAYMENT OF ANIMAL CONTROL HOURS OUTSIDE OF

NORMAL BUSINESS HOURS

WHEREAS, rather than being paid the overtime rate for a minimum of 2 hours;

NOW THEREFORE BE IT RESOLVED, that Brandon Metz shall be paid a minimum of $50.00 per incident for animal control calls outside of normal business hours.

# 2010 – 57

AUTHORIZATION TO SIGN AGREEMENT WITH

SAYREVILLE PET ADOPTION CENTER

WHEREAS, the Borough of Helmetta has an agreement with the Sayreville Pet Adoption Center for kennel and associated services to handle stray animals confiscated by the Borough’s Animal Control Department; and

WHEREAS, the Borough would like to continue these services in 2010 with the Center;

NOW THEREFORE BE IT RESOLVED, that Nancy Martin, Mayor of the Borough of Helmetta is hereby authorized to sign the agreement with the Sayreville Pet Adoption Center.

# 2010 – 58

AUTHORIZATION TO SIGN AGREEMENT WITH

SAYREBROOK VETERINARY HOSPITAL

WHEREAS, the Borough of Helmetta has an agreement with the Sayrebrook Veterinary Hospital for veterinary services to handle stray animals confiscated by the Borough’s Animal Control Department; and

WHEREAS, the Borough would like to continue these services in 2010 with the Veterinary Hospital;

NOW THEREFORE BE IT RESOLVED, that Mayor and Municipal Clerk of the Borough of Helmetta is hereby authorized to sign the agreement with the Sayrebrook Veterinary Hospital.

#2010 – 59

PAYMENT FOR APPRAISAL SERVICES - Tabled until the next meeting

# 2010 – 60

RESOLUTION OF THE BOROUGH OF HELMETTA AUTHORIZING REMINGTON, VERNICK & VENA ENGINEERS TO PERFORM A FEASIBILITY STUDY ON PARCEL 5 OF THE HELME MILL REDEVELOPMENT AREA IN AN AMOUNT NOT TO EXCEED $2,300.00

WHEREAS, Kaplan at Helmetta, LLC is the designated redeveloper of parcels 1-5 in the Helme Mill redevelopment area;

WHEREAS, Kaplan at Helmetta, LLC has indicated that it will not develop

MEETING OF MAYOR AND COUNCIL

JANUARY 27, 2010 – PAGE 10

parcel 5 of the Helme Mill redevelopment area; and

WHEREAS, even though the Borough of Helmetta (the “Borough”) may still require Kaplan at Helmetta, LLC to redevelop parcel 5 pursuant to its contractual obligations, the Borough also wants to undertake a feasibility study in order to identify possible alternative uses of parcel 5; and

WHEREAS, the Borough Council would like to authorize Remington, Vernick and Vena Engineers to perform such feasibility study on parcel 5 of the Helme Mill redevelopment area.

NOW, THEREFORE, BE IT RESOLVED by Borough Council of the Borough of Helmetta that Remington, Vernick & Vena Engineers is hereby authorized to perform a feasibility study on parcel 5 of the Helme Mill redevelopment area by in an amount not exceed $2,300.00.

BE IT FURTHER RESOLVED, that the Chief Financial Officer has executed a Certification of Funds, which is attached hereto, and that sufficient funds are available for said feasibility study from Account Number 0-01-20-715-020.

BE IT FURTHER RESOLVED, that a certified copy of this Resolution shall be provided to each of the following:

a. Remington, Vernick and Vena Engineers

b. Borough Chief Financial Officer

MEETING OF MAYOR AND COUNCIL

JANUARY 27, 2010 – PAGE 11

Resolution # 2010 - 61

MEETING OF MAYOR AND COUNCIL

JANUARY 27, 2010 – PAGE 12

* Acceptance of minutes of December 28, 2009

MOTION – Clmn. Janeczek SECOND – Clmn. Smith

ROLL CALL: 4 – 0 – 1

* Acceptance of minutes of January 1, 2010

MOTION – Clmn. Janeczek SECOND – Clmn. Asciolla

ROLL CALL: 4 – 0 – 1

* Committee Reports – Clmn. Perez reported on the status of our finances. He spoke with Tish Spinello from the Spotswood Board of Education. It was the consensus of all present that Brian Savage be hired on an as needed basis to oversee the Board of Education for the Borough of Helmetta.

Mayor Martin reported that Movie Night was a success and Clmn. Peckham was thanked for setting up the movie and for setting up the tape for exercise night.

David Clark, Borough Attorney, had no report.

Jason Cline, Borough Engineer, gave a status of the projects in the Borough. Discussion was held on what to do for the next funding of grants to apply for. It was decided that Sutton, Madison and York be done. Discussion was held on the appraisal of the mill; it was $4,130,000.00.

Borough of Helmetta Project Summary

January, 2010

Main Street Curb & Sidewalk and Water Main (1206- T -033. T035 )

· Final payment was submitted to the Borough on 8/31/09.

· Punch List No.1 was faxed to the Contractor on 8/28/09. Punch List items 95% completed.

FY2009 NJDOT Grant - Old Forae Road Reconstruction (1206-T-042)

· Project complete substantially-complete.

· Asphalt went 22% over contract quantity, RV&V has sent a letter to contractor (Mario's Paving) contesting the overage, Contractor knows this is coming and will address it with paving subcontractor.

· Replacement trees were installed along westerly right of way on November 23, 2009.

· Core samples received for paving, project is being closed out.

Investiaation - Municipal Buildina Fire Code Violations

RW inspected municipal building, provided 11/24/09 summary report with MEETING OF

MAYOR AND COUNCIL

JANUARY 27, 2010 – PAGE 13

· recommendations to address building code fire violations. Estimated costs of repairs less

· than $20,000.00

(Reaencv Estates)

· Letter accepting recent pavement restoration work, recommending release of bond issued 10/27/09.

· November 16, 2009 letter sent to Borough by HOA, requesting release from Borough May, 2008 Notices to Violation to unit owners with discharges directly onto Carol Bohinski property (reportedly abated).

R:\Shared\Engineer\Helmetta 1206\Helmetta Engineers Reports and MS\PS 2009\PS_January 10. 201